This article contains the travel claim template and instructions for handling travel claims in Solo.
At the moment, the service does not have functionalities for making travel or expense claims, but below are a few methods of handling these.
With regard to travel claims, you should also remember to report kilometer allowances and daily allowances to the Incomes Register.
Making an individual travel claim as an entrepreneur
The most common method for individual travel claims is to use the travel claim template and record the expenses (kilometer allowances, daily allowances and meals) on it.
Limited liability companies must attach these individual travel claims to salary calculation. If your accountant provides you with a salary calculation service, submit the travel claim to the salary calculation so that the person calculating the salaries can take it into account in the pay slip and report it to the Incomes Register.
If you do your own salary calculation, you can make a payment for the travel claim on the Payments tab. Add the travel claim as an image and enter the information. Please note that you must make the Incomes Register report yourself for the paid travel claim.
In the case of sole traders, travel expenses are taken into account in the annual tax declaration. For this reason, we recommend using the Excel template to which you can add all the information for the year and submit it to accounting at the end of the year. If you claim an individual travel expense, this is recorded in accounting as a personal transfer and taken into account in the tax declaration.
Collecting expenses from multiple trips into one travel claim
Another common method is to collect travel expenses (kilometer allowances, daily allowances or meals) into one document that is updated throughout the year.
Enter the expenses on the travel claim template, for example, as they arise and deliver the summary for the whole year (the template) to accounting at the end of the year. Please remember to record the number of kilometers on the travel claim template at the start and end of the year so that your accountant can calculate the kilometers driven for the company during the past year. In other words, you do not need to report private kilometers, but your accountant can calculate the percentage of private kilometers based on the reported figures.